The Consumer Information page is intended to provide current and prospective students with practical information, including links and advice about student loans, important student policies and statistics, and pertinent campus details. If you have difficulty locating information that is relevant to the topics covered on this page, contact the Virginia Tech Carilion School of Medicine’s Associate Director of Financial Aid, Autumn Learn.
Even though the Virginia Tech Carilion School of Medicine offers competitive tuition rates and fee schedules, many students who attend will need financial help while learning to be a world-class physician. As is the case for students at other professional graduate schools, VTC students are not eligible for need-based federal aid, which includes Pell Grants, SEOG, Perkins Loans, Federal Work-Study, and Stafford Subsidized Loans. However, our students are eligible to receive various types of non-need based financial assistance. To explore the types of loans available and their terms and application procedures, please refer to the links below.
- Available Financial Aid for Students
- Stafford Loans
- Graduate PLUS Loans
- Private/Alternative Loans
- Virginia Tuition Assistance Grant (VTAG)
- Terms for Direct Loans
- Interest Rates
- Federal vs. Private Direct
- Application Procedures
- Graduate PLUS Loan
- Private/Alternative Loan
- VTAG Application
The most important form for gaining federal financial aid is the Free Application for Federal Student Aid (FAFSA). It is recommended that students submit the FAFSA at least 30 days before funds are needed. The VTC School of Medicine's FAFSA School Code is 04218600. Both entrance counseling (required for Stafford Loans) and a master promissory note (MPN) are necessary for Graduate PLUS or Stafford unsubsidized loans. A separate MPN is required for Stafford and Grad PLUS loans.. Also note that the 2013-14 FAFSA will not be available after June 30, 2014.
The amount of financial aid that students can receive is limited by the following rules and regulations:
- The aggregate annual aid (loan, grant, and scholarship) limit is the annual VTC School of Medicine cost of attendance.
- The Stafford Loan limit is $40,500 annually, or $224,000 aggregate.
- The Graduate PLUS limit is COA minus Stafford minus other aid.
- The Private/Alternative limit is COA minus all other aid.
After accepting federal student financial aid, it is the student’s responsibility to ensure that he or she remains eligible for federal loans. Here is a list of important guidelines for federal aid eligibility:
- Must be a U.S. citizen or an eligible non-citizen;
- Must have a valid social security number (with the exception of students from the Republic of the Marshall Islands, Federated States of Micronesia, or the Republic of Palau);
- Male students must register for Selective Service, or show cause why registration is not required;
- Students must enroll or be accepted for enrollment as a regular student in an eligible degree or certificate program;
- Students must enroll at least half-time to be eligible for Direct Loan Program funds; and
- Students must sign statements on the FAFSA stating that they are not in default on a federal student loan, that they do not owe money on a federal student grant, and that they will use federal student aid only for educational purposes.
Additionally, VTC School of Medicine students are required to maintain Satisfactory Academic Performance (SAP). Exit counseling is required by the school for Stafford Loans. Students must complete counseling before withdrawal, graduation, or dropping below half-time. Below are more resources that can help students avoid default on a student loan.
- Loan terms
- Interest Rates
- Federal Loans vs. Private Loans
- Loan Comparison Sites
- Sample loan repayment schedule
- State grant assistance via VTAG Application
Please be familiar with the medical school’s cost of attendance.
If a student finds that he or she is unable or unwilling to continue through a school year, VTC School of Medicine has a student refund policy and a student refund schedule (pages 139-140) that dictates how the situation is handled. Note that for the return of title IV grant or loan:
- The Higher Education Act requires that, if a recipient of Title IV grant or loan funds withdraws from an institution after beginning attendance, the school must determine the amount of Title IV HEA program assistance that is earned by the student. If the amount disbursed to the student is greater than the amount the student earned, unearned funds have to be returned to the Title IV programs. If the amount the student was disbursed is less than the amount the student earned, the school must make available to the otherwise eligible recipient the amount of Title IV funds that could have been disbursed as a post-withdrawal disbursement.
After partial completion of the medical school’s program, guidelines are in place to handle the withdrawal procedure and the transferring out of credits from the program. If the student needs to leave school for an extended period of time but plans to return, please refer to the Leave of Absence Policy (Student Handbook, page 117). For more information about methods and frequency of disbursement, please consult the Virginia Tech Bursar’s page.
Academic, Wellness, and Safety Policies
Students need to familiarize themselves with the academic, wellness, and safety policies listed below. These cover a range of regulations, including the withdrawal of a student, disability resources, file-sharing rules, necessary vaccinations, and the medical school’s drug policy.
The Virginia Tech Carilion School of Medicine provides assistance to students with disabilities who self-identify and complete an intake and assessment process through which they qualify under the Americans with Disabilities Act for services, auxiliary aides, and academic accommodations. The Office of Student Affairs serves as the central point for the coordination of assessing learning disabilities and for implementing any recommendations for accommodations or modifications. Evaluations of services for students with disabilities are conducted at the Learning and Writing Center, located at 920 S. Jefferson Street, Room 507B. Students with disabilities who desire accommodations must schedule a meeting to discuss program accessibility and individual needs. Reasonable accommodations tailored to meet the individual student needs will be made when requested and supported by appropriate documentation. Students who seek services work with the center's disability specialists on a one-to-one basis throughout their tenure at the school. Core services, auxiliary aides, and accommodations may include faculty notification and facilitation of an accommodated testing environment. For more information, see the Student Handbook (pages 110 and 114).
File Sharing and Copyright Policies
The Virginia Tech Carilion School of Medicine's intellectual property policy was established within the Memorandum of Understanding dated June 22, 2011. For purposes of this policy, the term "VTC School of Medicine employee" refers to all full-time administrators, staff, and students who are not otherwise employed by one of the partners (Carilion Clinic or Virginia Tech). The policy can be found in the Student Handbook (page 130), and a summary of the policy reads:
- "Any inventions or copyrighted materials or other intellectual property (collectively "intellectual property") conceived, expressed and/or reduced to practice under the terms of this MOU by the employees of Virginia Tech shall vest in Virginia Tech. Any intellectual property conceived, expressed and/or reduced to practice under the terms of this MOU by the employees of Carilion Clinic shall vest in Carilion. Any intellectual property conceived, expressed and/or reduced to practice under the terms of this MOU by the employees of VTC School of Medicine shall vest in VTC School of Medicine. Any intellectual property conceived, expressed and/or reduced to practice under the terms of this MOU by the employees of Virginia Tech Carilion Research Institute shall vest in VTC Research Institute. Any intellectual property made jointly by employees of some combination of Virginia Tech, Carilion or VTC School of Medicine under the terms of this MOU shall become the joint property of Virginia Tech, Carilion or VTC School of Medicine as the case may be. The parties further agree that in the event any intellectual property is created under the terms of this MOU, the party owning the intellectual property shall grant the other and VTC School of Medicine a non-exclusive fully-paid license to use the intellectual property for their respective internal research, teaching, and business purposes. The parties further agree to negotiate in good faith and incorporate into a formal collaboration agreement provisions related to management, marketing and sharing of royalties related to intellectual property developed under this MOU."
Ensuring the health and safety of all students, faculty, staff, patients, and the general public is a priority of the VTC School of Medicine. The school requires all students to present proof of required immunizations prior to matriculation. For reference, please see a VTC School of Medicine immunization record sample and the school’s immunization forms. More information can also be found on the Health and Wellness page. The following immunizations are required:
- Tetanus - Diphtheria (Td-adult) – Primary series with DTaP or DTP and booster with Td in the last ten years (Should have Tdap x 1 if no booster for pertussis at age 11 or more recently)
- Polio – Primary Series
- Measles, Mumps, and Rubella (MMR) - Must have documentation of having received 2 MMR vaccinations or having had the diseases.
- Hepatitis B – Three doses of the Hepatitis B vaccine or proof of immunity
- Varicella – Two doses of vaccine, history of disease, or proof of immunity
- Influenza – Annually in the fall
The Virginia Tech Carilion School of Medicine is a drug-free workplace. In accordance with the federal Drug Free Workplace Act of 1988, the federal Drug Free Schools and Communities Act of 1989, the Commonwealth of Virginia’s Policy on Alcohol and Other Drugs, and the Carilion Clinic Drug-free Workplace Policy, it is the policy of VTC School of Medicine that the unlawful or unauthorized manufacture, distribution, dispensation, possession, or use of alcohol and illicit drugs by students on the school's property or as part of any VTC School of Medicine activity (unless alcohol is served as part of the activity) is prohibited. This includes prescription medications that are being used contrary to how they were prescribed. Any student who violates this policy is subject to disciplinary action up to and including referral to the MSPPC for violation of the SEPCP, referral for prosecution, and/or referral for satisfactory participation in an appropriate evaluation or rehabilitation program.
The school also provides referrals and support for students for counseling, treatment, and rehabilitation services for drug or alcohol problems. Students who feel they are experiencing a problem with drugs or alcohol can self-refer to counseling services for a confidential assessment. The counselor will then determine the appropriate resources for the student and refer the student to a program or provider. For a mandatory referral (violation), the student must comply with the determination of the MSPPC regarding the terms of the referral, how the student will be monitored through treatment, and the aftercare plan for them. Students are also eligible for the services of the Virginia Tech Campus Alcohol Abuse Prevention Center. An online alcohol prevention course entitled “Alcohol EDU” is available for all students at: http://www.alcohol.vt.edu/Students/alcoholedu/index.html
VTC School of Medicine requires a drug screen upon matriculation and at the end of Phase 1. Drug tests may be repeated at any time for reasonable suspicion or cause. Screening may be requested by patient-centered-learning facilitators, block directors (or their designees), the senior dean for academic affairs, the associate dean for student affairs, the school's security officers, or other appropriate agents of the school. Students who refuse testing will be referred to the MSPPC for possible sanctions, up to and including dismissal. The results of drug screens are sent to the associate dean for student affairs for review, and are confidential and available only to officials with an absolute need to know. Students with verified abnormal tests are in violation of the SEPCP and will be brought before the MSPPC for review and further action as outlined in the Violations of the SEPCP Policy.
Student and Campus Affairs
Here current and prospective students can find links to materials regarding information about the student body, faculty, and physical facilities of the Virginia Tech Carilion School of Medicine. Please contact the Office of Admissions or the Office of Student Affairs for more information.
- Transferring in or out
- VTC School of Medicine does not accept any transfer credit, including transfers from study abroad programs.
- Transfer of Credits Information
- Transfer In (Student Handbook, page 25)
- Diversity Policy 2014-2015 (Student Handbook, page 16)
- Class Statistics
- Teacher Preparation Report
- Student Handbook
- Academic Advising (PDF | 64KB)
- Student Ceremonies (PDF | 25KB)
- Career Advising (PDF | 247KB)
- Voter Registration Form
- Course Schedule
- Textbook ISBNs
- For Class of 2017
- For Class of 2018
- For more information, contact the Virginia Tech Carilion School of Medicine Library at 540-526-2504
Health and Safety
- Drug Abuse and Alcohol Prevention (Student Handbook, page 126)
- Vaccination Policies (Student Handbook, page 134)
- Campus Security (Clery Act 2013 Annual Report)
- Drug-Free Workplace Policy
- Sexual Assault and Misconduct Policy
- Clery Act Report
As a new medical school, VTC School of Medicine does not yet have statistics for graduation rates, match rates, average debts incurred, or job placement rates. Once the first class of students is scheduled to go through the residency and match process, the following statistics will be tracked and made available.
The school will be participate in the National Resident Matching Program. Residency match rates support the mission by ensuring "our graduates will...function as part of a modern healthcare team." The school will also track and keep statistics on the programs our students enroll in after graduation (if any) as well as the job placement rate. For more information, please see the Student Handbook (page 49) or MD Career Services.
When the first class of students at the medical school graduates in 2014, the school will begin tracking graduation rates. Graduation supports the mission by demonstrating that the Virginia Tech Carilion School of Medicine has judged its students as "physicians with outstanding clinical skills and significantly enhanced research capabilities who will remain life-long learners."
The median loan debt incurred by students who completed the program is unavailable, as no students have graduated to date.
As students join the work force after completion of the program, the school will track job placement statistics.
Privacy of Student Records (FERPA)
The policy regarding student records privacy (FERPA) issues is available in the Student Handbook.
Employee Non-Discrimination and Equal Employment
- VTC School of Medicine subscribes to Carilion Clinic's Affirmative Action Plan.
Institutional Program Accreditation
Regional Headquarters: 1866 Southern Lane, Decatur, Ga., 30033-4097 (Phone: 404-679-4500; Fax: 404-679-4556)
The Virginia Tech Carilion School of Medicine is a candidate for accreditation with the Southern Association of Colleges and Schools Commission on Colleges to award the Doctor of Medicine (M.D.) degree. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Ga., 30033-4097 or call 404-679-4500 for questions about the status of VTC School of Medicine.
The commission is to be contacted only if there is evidence that appears to support an institution’s significant non-compliance with a requirement or standard. Normal inquiries about the institution, such as admissions requirements, financial aid, and educational programs should be addressed directly to the Virginia Tech Carilion School of Medicine and not to the commission’s office.
LCME Secretariat (AAMC): Association of American Medical Colleges 2450 N Street, NW, Washington, DC 20037 (Phone: 202-828-0596; Fax: 202-828-1125)
LCME Secretariat (AMA): Council on Medical Education, American Medical Association, 515 North State Street, Chicago, Ill., 60654 (Phone: 312-464-4933; Fax: 312-464-5830)
The LCME accredits medical education programs leading to the M.D. degree and is jointly sponsored by the Association of American Medical Colleges (AAMC) and the Council on Medical Education of the American Medical Association (AMA). The Virginia Tech Carilion School of Medicine has provisional accreditation of the medical education program from the LCME. The group is not recognized by the U.S. Department of Education to accredit schools.
Regional Headquarters: 101 N. 14th Street, James Monroe Building, Richmond, Va., 23219 (Phone: 804-225-2600; Fax: 804-225-2604)
The Virginia Tech Carilion School of Medicine is certified to operate by the State Council of Higher Education for Virginia (SCHEV).
Students and prospective students may find the information resources of SCHEV useful in planning for college and careers. SCHEV has created an institutional profile for each Virginia public college and university and for each independent college or university participating in the Virginia Tuition Assistance Grant Program. Our profile is available here.
Office for Civil Rights, District of Columbia Office, U.S. Department of Education, 400 Maryland Ave. SW, Washington, DC 20202-1475 (Phone: 202-453-6020; Fax: 202-453-6021; Email: OCR.DC@ed.gov)
Veterans’ Issues/Principles of Excellence for Educational Institutions Serving Service Members
For information on veterans’ issues and Principles of Excellence for Educational Institutions Serving Service Members, please contact James Keith, chief of staff (phone: 540-526-2527).
For information on loan disclosures, please contact Beth Armstrong, financial aid coordinator.