Away Electives

Students are allowed to participate in away electives at other LCME medical schools in the United States or teaching hospitals.


Applications

The Visiting Student Application Service (VSAS) is an AAMC application designed to streamline the application process for senior "away" electives at other LCME medical schools in the United States. This service requires students to submit one application for all schools, effectively reducing paperwork, minimizing miscommunication, and making better use of time. VSAS also provides a centralized location for managing offers and tracking decisions. To see when schools begin accepting applications for the current academic year, go to its website and click on the Institutions tab. You will then see the list of participating institutions, the dates they begin accepting applications, fees, and any required documentation. Each program is different, so read their instructions carefully.

The majority of medical schools use VSAS to process elective requests. The remainder continue to use their own paper-based application system. If you are not applying to a school on VSAS, use the AAMC Extramural Electives Compendium (EEC) for visiting student application information. The AAMC web site connects you to the LCME-accredited medical schools and has the URLs for their websites.

Any program still using a paper application requires a “dean’s statement or cover sheet." You must fill out the application in its entirety and bring it to the Registrar's office. The registrar will work with the associate dean of student affairs to complete a cover letter and certification. Do not send blank applications. The Registrar's office keeps copies of all paper applications.


General Steps

  • Check VSAS first – if the school is using VSAS, follow those instructions. For those programs that do not utilize VSAS, contact them or download their visiting student application from their web site.
  • Carefully read and fill out your portion of the application.
  • Transcripts, letters of good standing, and proof of liability insurance will be provided by the Registrar’s Office.
  • Immunization records will be released to you once you complete a “Consent to Disclose Information from Educational Records” form and return it to Student Affairs.

Grades and Evaluations

Students registered for an away rotation must arrange to have an evaluation of performance prepared on the Virginia Tech Carilion School of Medicine Assessment of Student form. It is the student’s responsibility to request that an evaluation be sent to the Registrar. The student should contact the Registrar’s office during the first week of the rotation if a Virginia Tech Carilion School of Medicine evaluation form is needed.

It is the student’s responsibility to check with the assistant dean for clinical science Y3 and Y4 to be sure that the evaluation form has been received. The student must continue follow-up action on the evaluation until it is received by the assistant dean for clinical science. All evaluations must originate from the host institution. You will not get credit for the course unless and until we receive this verification. Evaluations cannot be sent electronically. Once the evaluation/grade is received, the away elective course and grade will appear on your Virginia Tech Carilion School of Medicine transcript.


RotatingRoom.com

RoratatingRoom.com is a student-run website that helps medical students find and post sublets while doing away rotations at hospitals around the country. The website improves upon existing methods such mailing-list spam or Craigslist postings by being designed specifically for students.

ADDRESS
2 Riverside Circle
Roanoke, VA 24016


OFFICE HOURS
Monday through Friday
8:00 a.m. - 5:00 p.m.


CONTACT US

Hope Reynolds
Senior Director of Enrollment Management and Registrar
Email: hvreynolds@carilionclinic.org
Work Phone: 540-526-2512
Office Location: VTCSOM Office M149

Elvir Berbic
Clerkship Enrollment Manager
Email: enberbic@carilionclinic.org
Phone: 540-526-2572
Office Location: VTCSOM Office M116

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