Student Handbook

The Student Handbook contains the official policies and procedures of the Virginia Tech Carilion School of Medicine that relate to academic and student life. The handbook is developed and maintained by the Office of Student Affairs and is approved by the dean of the school.

Section 1: The VTC Learning Environment

• Technical Standards
• Teacher-Learner Compact
• VT Social Media Policy, No. 1030
• VT Policy on Drug-Free University, No. 1020
• VT Policy on Individual Conflicts of Interest and Commitment, No. 13010
• VT policy on Acceptable Use and Administration of Computer and Communication Systems
  • Email Official Source of Communication (in Canvas)
• Attributes of Professionalism (in Canvas)
  • Violation of Attributes of Professionalism or Teacher-Learner Compact (in Canvas)
  • Attendance and Excusing Students from Class or Clinical Activities (in Canvas)
  • Dress Code (in Canvas)
• Honor Code (in Canvas)
  • Honor Code Allegation Flowchart
  • Honor Code Violation Reporting Form
• Allegations of Mistreatment
  • The Learning Environment and Mistreatment
  • The Reporting Process
• Campus and Clinic Safety
  • Immunization Requirements (in Canvas)
  • Student Exposure to Infectious and Environmental Hazards (in Canvas)
  • Students known to be infected with Blood Borne Pathogen(s) (in Canvas)
  • Campus Safety and Police Authority and Jurisdiction (in Canvas)
  • Harassment, Discrimination, and Sexual Assault
  • Sexual Harassment and Responsible Employee Reporting
  • Crime Alerts – Timely Warnings (in Canvas)
  • Equal Opportunity and Accommodations
  • VTC Facilities (in Canvas)
  • Student Parking (in Canvas)

Section 2: Admissions, Assessment, Promotion and Progression, Graduation

• Admissions 
  • Academic Requirements
  • Admissions, Technical Standards
  • Admissions Process (in Canvas)
  • Criminal Background Check (in Canvas)
• Assessment, Advancement, and Graduation (in Canvas)
  • Academic Deficiencies (in Canvas)
  • Awarding Posthumous Degree Process
• Promotion and Progression
  • Academic Grievance (in Canvas)
  • Non-Academic Grievance (in Canvas)
  • Phase 1 Scheduled Hours (in Canvas)
  • Phase 2 Student Work Hours (in Canvas)
  • Faculty Conflict of Interest and Commitment (in Canvas)

Section 3: Enrollment Management and Financial Aid

• Office of Enrollment Management and Financial Aid
  • Credit Hours (in Canvas)
  • Deregistration (in Canvas)
  • Entering and Changing Grades in a Student Transcript (in Canvas)
  • Financial Information (in Canvas)
  • Health and Disability Insurance (in Canvas)
  • Global Health Student Electives (in Canvas)
  • Leave of Absence (in Canvas)
  • Leave of Absence for Educational Enrichment or Research (a.k.a. Year Out policy) (in Canvas)
  • Satisfactory Academic Progress Policy for Financial Aid (in Canvas)
  • Student Records (in Canvas)
  • Transfer in Advance Standing (in Canvas)
  • Tuition Payments and Refund of Tuition Payments and Student Fees (in Canvas)
  • Withdrawal and Return of Title IV Funds (in Canvas)

Section 4: Student Life

• Office of Student Affairs
• Academic Support (in Canvas)
  • Academic Counseling & Enrichment Services
  • Academic Counseling and Support
  • Disability Advocacy and Support Services 
    • Disability Assessment and Accommodation (in Canvas)
  • Peer Educator Program
  • Mentoring Communities
  • Places to Study in Roanoke
  • Places to Study on the Health Science and Technology (HS&T) campus
• Career Planning and Mentoring (in Canvas)
  • Residency Application (in Canvas)
• Scholarships, Honor Societies, Awards
  • Honor Societies (in Canvas)
  • Student Awards (including Letters of Distinction) (in Canvas)
• Student Activities and Support Services
  • Student Facilities Usage and Events (in Canvas)
  • Student Government (in Canvas)
  • Student Clubs, Organizations, and Interest Groups (in Canvas)
  • Student Participation in Standing Committees (in Canvas)
• Student Health and Wellness
  • Student Health (in Canvas)
  • Student Wellness (in Canvas)
• Student Travel for Professional Conferences and Meetings (in Canvas)