GA-1021 Deregistration of Students

1.0        Purpose

To define the action taken when a student fails to fulfill a professional obligation or established administrative deadline while enrolled in medical school.   

2.0        Policy

Deregistration – The cancellation of a student’s enrollment or registration for any period of time.   

3.0        Procedures

Examples of professional obligations and/or administrative deadlines include but are not limited to:    

• Non-payment of fees, fines, or bills 
• Failure to remove a financial aid, student loan, library, parking, or other school of medicine encumbrance 
• Failure to meet an immunization requirement deadline or address immunization non-compliant status 
• Failure to submit an annual request for updated contact information to the Office of Enrollment Management 
• Failure to provide proof of annual health insurance coverage to the Office of Enrollment Management 
• Failure to submit missing academic paperwork, such as an official academic transcript, prior to matriculation 
• Failure to submit enrollment/registration data information or 
• Failure to adhere to other internally publicized deadlines established by the school administration 

The VTCSOM Office of the Dean, Office of Medical Education, or any other administrative area may initiate the deregistration process. When a student is deregistered, the Assistant Registrar will notify the student that he/she is not permitted to attend any educational or school-related activities, such as lectures, small group sessions, labs, clinic, rounds, exams, OSCEs, etc., while deregistered. The course/clerkship director(s) will also be notified. (The Assistant Registrar will re-register the student once the student satisfies all professional or administrative obligations. 

4.0        Approval and Revisions

Approved by Enrollment Management