The school of medicine uses a number of calendars to keep various constituents apprised of what is happening on campus. In order to improve communication and collaboration for all, we have made each of these calendars available to all staff and students.
We offer these calendars in three formats: Google, SharePoint, and Outlook.
Please note that some calendars require a user to be signed into a Virginia Tech account.
Many of you have interacted with the VTCSOM Google Calendars in the past. Some of these calendars are embedded in our website. For your convenience, we have provided the links to each of the calendars below. Please note that some calendars require a Virginia Tech PID to access them.
For those who prefer, or operate mostly in, the Microsoft environment, we have made these calendars available on a VTCSOM SharePoint site. Please note that you must have a Virginia Tech PID in order to view this site.
Note for Carilion users: For those who are actively logged in with carilionclinic.org profiles, you may need to open these links in a different browser, or use an incognito window to open these pages in SharePoint. If needed, use this link to load the Virginia Tech instance of Microsoft Office.
For those of you using the Microsoft Outlook Desktop Application, you have the option of connecting the SharePoint calendars to your Outlook. Note this only works with Windows machines. This will not work on a Mac.
Please note, there is at this time no way to connect SharePoint calendars to the Online Application version of Outlook.
View the video or use the steps below to connect SharePoint calendars to the Outlook Desktop Application.
Today we're going to add the Virginia Tech Carilion School of Medicine calendars to Microsoft Outlook desktop application.
The way to get to the calendars is you click on the menu then About and then the 3rd item down here is VTCSOM calendars.
This page was created to show all the different options for calendaring: Google, SharePoint, and Microsoft Outlook.
To get to the instructions for Microsoft Outlook click on Outlook.
There's an introductory note here for those who have the Microsoft Outlook desktop application, you have the option of connecting the calendars to your Outlook.
To do so you click on VTCSOM calendar SharePoint site link and what you will see here are all of the different colors from the various calendars that are represented.
Below each day you have the option to see more items like on more items click on more items and you will see all the events happening that day.
And you can then continue clicking the more items links to expand each of the weeks in the month.
One thing that's a little bit different about the SharePoint site versus Google is that when you click on one of these calendar items here on the left you will select only that calendar. We do not have the option to toggle like you do in Google.
For example if we just wanted to look at what the Community and Culture calendar was like we can click on that they chose all of the events just happening for Community and Culture.
If you would like to see all of the calendars at once again you can click on View all the VTCSOM Calendars link on the left and then you see all the calendars again.
If you would like to connect a calendar to your Outlook, if you want to take that next step, then you would click on the calendar that you would like to connect let's say HS&T wellness and then use the connected Outlook button.
This will open up a dialog that asks you if you would like to open up Outlook, and then you choose open Outlook and this will open up the Outlook screen.
Within Outlook you will get a dialog box asking if you want to connect this calendar. Click the yes button and now your calendar appears inside of Outlook.
If you would like to view this calendar on top of your own calendar you can click the little arrow button in the calendar tab at the top of the screen and that will overlay both calendars.
And then you repeat the process for the other calendars as well.
So you can choose a calendar directly here from the menu or you can go back to VTCSOM calendars.
Click the next one. Connect to Outlook. Open Outlook et cetera.
When you turn on all the calendars, Outlook will default to schedule view which may look a little bit strange for some of you.
You can choose alternative views such as Day View, Work Week View, Week View, or Month View.
We hope this gives you some flexibility as you work with the calendars.
Click on the Connect to Outlook link.
A dialog box will open asking you to connect to your Outlook application. Click the Open Outlook button.
(Note: The actual image and language may vary, but the message will be similar.)
Switch to the Outlook Desktop Application where you will see a dialog box similar to the one shown here where it requests permission to connect this SharePoint calendar to Outlook. Click the YES button to approve.
The calendar will now appear side by side along with your other calendars in Outlook. Use the little arrow next to the title of the calendar to layer this calendar on top of your own.