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Maintenance of Faculty Appointment

Starting in January 2023, VTCSOM faculty will be required to complete two training modules every three years in addition to standard Maintenance of Appointment paperwork. More information on how to access and complete these modules are listed below for your reference.

Each faculty member, except for those who have earned either tenure or tenure to title, undergoes maintenance of appointment (MOA) every three years. This requirement supports our goals of having an accurate faculty roster for teaching purposes and fulfilling accreditation standards for teaching qualifications. The primary purpose for appointment to the school is to teach medical students and/or other health professions learners.  The Office of Faculty Affairs will contact faculty at the time their maintenance of appointment is required.  

Download, complete, and submit this maintenance of appointment packet which includes the forms listed below.

This process includes submission of:

  • Checklist for Maintenance of Appointment completed and signed 
  • Faculty Personal and Contact Information form providing current contact information
  • Faculty Involvement form describing activities at VTCSOM and affiliated institutions involving teaching or service related to teaching
  • Updated curriculum vitae created in Elements (see CV Guidelines document here)
  • Completion of Faculty Training Modules (see Instruction Guide document here)

Module 1: Diversity, Inclusion, and Belonging

Module 2: Creating a Positive Learning Environment*

*For non-Carilion Clinic employees only.

Carilion Clinic employees should access this training through Cornerstone.

As a part of the process, faculty are expected to submit an updated Curriculum Vitae (including scholarly activity), indication of VTCSOM-related teaching activities, service activities, and accreditation-related paperwork.  In addition, faculty at VTCSOM are encouraged to complete faculty development sessions aimed at strengthening one’s teaching abilities.  These sessions may be documented through our faculty activity management system, Elements.  

There are numerous opportunities to obtain faculty development to enhance one's teaching knowledge and skills. Sessions are held at CRMH, Riverside, Crystal Spring, Salem VAMC, as well as other sites.  Faculty may access online faculty development sessions through the websites for the Office of Continuing Professional Development (OCPD) and the Teaching Excellence Academy for Collaborative Healthcare (TEACH).   

Additionally, faculty members should strive to have scholarly productivity, to serve the school or its affiliated institutions, and to provide exemplary clinical or research activity.