Maintenance of Faculty Appointment

Each faculty member, regardless of track or rank, undergoes maintenance of appointment (MOA) every three years. This requirement supports our goals of having an accurate faculty roster for teaching purposes and fulfilling accreditation standards for teaching qualifications. The primary purpose for appointment to the school is to teach medical students and/or other health professions learners.  The Office of Faculty Affairs will contact faculty at the time their maintenance of appointment is required.  

Download, complete, and submit this maintenance of appointment packet which includes the forms listed below.

This process includes submission of:

  • Checklist for Maintenance of Appointment completed and signed 
  • Faculty Personal and Contact Information form providing current contact information
  • Faculty Involvement and Professional Development form describing activities at VTCSOM and affiliated institutions involving teaching or service related to teaching and documenting appropriate faculty development sessions pertaining to teaching (six hours required) 
  • Updated curriculum vitae created in Digital Measures (as appropriate, the CV should include expiration dates of medical licenses and board certifications)

As a part of the process, faculty are expected to submit an updated Curriculum Vitae (including scholarly activity), indication of VTCSOM-related teaching activities, service activities, and accreditation-related paperwork.  In addition, faculty at VTCSOM are to complete faculty development sessions aimed at strengthening one’s teaching abilities.  These sessions may be documented through our faculty activity management system, Digital Measures.  

All faculty members are required to participate in at least six (6) hours of faculty professional development related to teaching (two hours per year during the three year MOA cycle) to maintain their VTCSOM faculty appointment. This document outlines what will and will not count as faculty development in teaching, as well as how to record this information in Digital Measures. 

There are numerous opportunities to obtain faculty development in teaching credit.  Sessions are held at CRMH, Riverside, Crystal Spring, Salem VAMC, as well as other sites.  Faculty may access online faculty development sessions through the websites for the Office of Continuing Professional Development (OCPD) and the Teaching Excellence Academy for Collaborative Healthcare (TEACH).  Faculty may also attend teaching enhancement sessions at professional specialty societies when attending regional, national, and international meetings (as long as they directly pertain to enhancing one’s ability to teach). 

Additionally, faculty members should strive to have scholarly productivity, to serve the school or its affiliated institutions, and to provide exemplary clinical or research activity.