Transition to Elements
Effective January 1, 2022, we will be transitioning our faculty activity management system from Digital Measures to a new system called Elements. Please take note of the sections below, which will help inform you further about this change and what it means to you. Changes of this nature can be challenging, we realize. Our faculty affairs team has been working with colleagues in Blacksburg for well over a year to make this transition as seamless as possible. We are here to assist you as we make this transition over the coming months. Please let us know if you have questions, concerns and/or feedback. Thanks very much!
Your Faculty Affairs Team
What is changing?
Effective January 1, 2022, we will be transitioning our faculty activity management system from Digital Measures to a new system called Elements.
Why is it changing?
Elements is the system being used by most of the colleges at VT, and the university has made it a priority for all nine colleges to use the same system. The university will fully fund our use of the Elements system.
When with the transition happen?
We will officially make this transition as of January 1, 2022; as of that date, Digital Measures will be turned off and no longer accessible to us.
How will this affect me?
Between now and January 1st, we will use Digital Measures one final time for the annual academic performance evaluation process. You will need to continue entering data into the Digital Measures system. We will do one final massive “data dump” from Digital Measures to Elements in late December.
The system will have a different appearance and it will take all of us time to get used to it. In some ways, it is a bit more intuitive to use. And, it will have some nice features that we do not have in our current system. For example, your Elements information can be used to automatically populate a university web page called VT Works which features “University Experts,” which you have an option to make public or not.
What will happen to the data I have already loaded into Digital Measures?
Our faculty affairs team has been working with colleagues in Blacksburg for well over a year to make this transition as seamless as possible. Among other things, when you log into Elements it is our goal that 100% of the data currently captured in your Digital Measures account will be uploaded for you into Elements by January 1st. So, you will not have to “start over” and do large amounts of data entry. We will also be able to replicate key administrative reporting features in the new system, including your ability to generate your CV in the medical school format.
How will I learn to use Elements?
We will have training sessions on Elements, including sessions for your departmental administrative staff who currently support your use of DMs. Those staff members will also have access to the Elements system.
Where can I see a preview of Elements?
If you would like to take a look at the Elements system, you can log into it here. BUT….please note the following:
- Using Elements requires you to login using your university PID (personal identifier).
- Many of you already use your VT credentials to log into various university systems (e.g., Canvas, Zoom, library) so this will not be new to you. But many of you may not have used it until now.
- Your university PID consists of a username and password. If you have not yet set up your full Virginia Tech PID, you must do this before you can log into the Elements system; you can find complete guidance on setting up your PID here. If you need assistance in this regard, please contact Ms. Brendle Wolfe (email@example.com).
- Accessing the Elements system via your VT PID also requires the use of the Virginia Tech 2-factor authentication system. This means that you will need to download the university’s 2-factor authentication software called Duo Mobile to your cell phone. For our clinical faculty employed by Carilion Clinic, this works in a similar manner to the Impravata ID system used by Carilion.
- Not all of your information may appear in Elements as of today; we are still working on migration of the data and will not close that out until late December. But we encourage you to log in and take a look when you have time, just to begin getting familiar with Elements.
- Your data from Digital Measures cannot be migrated over to Elements until you set up your university PID; so, it is important to get this done ASAP.
The data in Elements isn't right. Should I update it?
No. Any changes you make in Elements at this time will be overwritten when we do the data migration in December.
If there are items that are incorrect, we suggest you correct the information in Digital Measures. Similarly with any new information - add it to Digital Measures during the annual review cycle.