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Notification: Elements Harvester

The Harvester Feature of Elements will go live on June 8th, 2023. This feature locates faculty publications within online databases and automatically loads them into your Elements account. From the home page, you will be able to claim or reject these entries for addition to your account. For more information on how to adjust and optimize the Harvester’s search setting, please reference the “Elements Harvester Guide” under Elements Resources.

Elements is an online information management system implemented at the Virginia Tech Carilion School of Medicine in 2022. It provides faculty members with a single convenient place to compile data on activities such as teaching, research, and service—information usually compiled for faculty annual reports. This stored data can then be used to generate reports such as annual evaluations, personal curriculum vitae, research and scholarly activities reports, and data required for accrediting bodies.

The advantages of the Elements system include:

  • Anywhere, anytime access
  • Time savings
  • Record maintenance
  • Data security

Elements Resources

All resources are created by the Office of Faculty Affairs and must be approved by the Senior Dean of Faculty Affairs prior to dispersal or use of any kind.

Instructional videos:

More about Elements

How does Elements save me time?

By keeping your data up-to-date (we recommend monthly), you can have your curriculum vitae in the VTCSOM format automatically generated with the stroke of a few keys. Your scholarly activities can be reported in a variety of ways.

What should I be updating on a monthly basis?

You should be updating all your scholarly activities on a monthly basis. You are also encouraged to enter your professional development activities, including CME courses; your teaching responsibilities, and any committee or other service work. The Elements database will be used to report your scholarly activities and create your annual review each year. The accuracy of these records is every faculty member’s responsibility to review.

When can I access Elements?

New users of Elements are uploaded on a weekly basis. Once you have setup your Virginia Tech PID, password, and two-factor authentication, you will be able to access Elements by midnight of the following Friday.

What reports do I have access to?

Faculty members have access to pull VTCSOM Curriculum Vitae reports. Administrative users should contact the Elements administrator at for additional report needs. 

Will Elements be used for faculty promotions?

Elements is not an academic faculty portfolio. However, your VTCSOM curriculum vitae will be generated from Elements and should be updated monthly. 

Will this be used for maintenance of appointment?

Yes. Faculty will be required to update the database and generate a new VTCSOM curriculum vitae.

How can I learn more?

More information on VTCSOM's Elements platform is available through the Elements Measures Resources area above or at this Getting Started with Elements resource.