The Reporting Process
Documentation of mistreatment, unprofessional behavior, or other concerns may be submitted through several mechanisms:
- Through One45, an evaluation system for students, which goes to the senior associate dean for medical education in phase 1 and the assistant dean for clinical science years 3 and 4 in phase 2;
- Through The BEACON, which goes to the vice dean; or
- Submit directly to a member of the Learning Environment Advocacy Committee or any member of the dean's leadership team in person, by email, or by phone.
Students in years 1 and 2 may also submit feedback through the Lecturer Evaluation, Facilitator Evaluation, or End-of-Block Evaluation. This report alerts the senior associate dean for medical education.
Students in years 3 and 4 may also submit feedback through the Student Evaluation of the Attending, Resident, or Other Health Professional Form. This report alerts the assistant dean for clinical science years 3 and 4.
The appropriate deans will review the complaint and present it to the committee, which will decide on a plan to address the reported issue. The vice dean will present a summary report to the dean of the medical school as well as post the number of cases discussed on the school website.
Potential Committee Actions
Committee actions may take several forms, such as:
- Serving as a sounding board for students uncertain of the seriousness of a complaint
- Counseling a student should a similar situation occur again
- Offering discussion with the faculty, program director, Graduate Medical Education trainees, designated institutional official, or staff members who have engaged in mistreatment or inappropriate behavior with a request for follow-up
- Maintaining a record to determine whether there are repeat offenders
Confidentiality and Required Reporting
A student reporting mistreatment may request that he or she not be identified, and the committee will agree to that request, except in cases of sexual misconduct for which the committee is required to report.
In cases in which a student has made a complaint and has chosen to identify himself or herself, the committee will take no action without that student's expressed consent unless a law has been violated. In some cases, the action related to an incident may be delayed until the student has completed and received a grade for a block, clerkship, or elective.
All anonymous complaints submitted to the committee are investigated, acted upon, and those found to be egregious or repeated are reported to the dean.