Student Handbook

The Student Handbook contains the official policies and procedures of the Virginia Tech Carilion School of Medicine that relate to academic and student life. The handbook is developed and maintained by the Office of Student Affairs and is approved by the dean of the school.

Section 1: The VTC Learning Environment

• Technical Standards for Medical School Matriculation, Promotion, and Graduation 
• Teacher-Learner Compact
• VT Social Media Policy, No. 1030
• VT Policy on Drug-Free University, No. 1020
• VT Policy on Individual Conflicts of Interest and Commitment, No. 13010
• VT policy on Acceptable Use and Administration of Computer and Communication Systems
  • Email Official Source of Communication
• Attributes of Professionalism (in Canvas)
  • Violation of Attributes of Professionalism or Teacher-Learner Compact
  • Attendance and Excusing Students from Class or Clinical Activities
  • Dress Code
• Honor Code
  • Honor Code Allegation Flowchart
  • Honor Code Violation Reporting Form
• Allegations of Mistreatment
  • The Learning Environment and Mistreatment
  • The Reporting Process
• Campus and Clinic Safety
  • Immunization Requirements 
  • Student Exposure to Infectious and Environmental Hazards 
  • Students known to be infected with Blood Borne Pathogen(s) 
  • Campus Safety and Police Authority and Jurisdiction
  • Harassment, Discrimination, and Sexual Assault
  • Sexual Harassment and Responsible Employee Reporting
  • Crime Alerts – Timely Warnings
  • Equal Opportunity and Accommodations
  • VTC Facilities 
  • VTCSOM Safety & Weather Notification Alerts 
  • Student Parking

Section 2: Admissions, Assessment, Promotion and Progression, Graduation

• Admissions 
  • Academic Requirements
  • Admissions, Technical Standards
  • Admissions Process
  • Criminal Background Check
• Assessment, Advancement, and Graduation (in Canvas)
  • Medical Student Narrative Assessment
  • Formative Assessment and Feedback
  • Academic Deficiencies (in Canvas)
  • Awarding Posthumous Degree Process
• Promotion and Progression
  • Academic Grievance (in Canvas)
  • Non-Academic Grievance
  • Phase 1 Scheduled Hours
  • Student Work Hours During Clerkships and Clinical Rotations Phase 2 and 3 of VTCSOM Curriculum
  • Faculty Conflict of Interest and Commitment

Section 3: Enrollment Management and Financial Aid

• Office of Enrollment Management and Financial Aid
  • Credit Hours (in Canvas)
  • Deregistration
  • Entering and Changing Grades in a Student Transcript
  • Add/Drop Vacation and Electives Policy and Procedure
  • Financial Information 
  • Health and Disability Insurance 
  • Global Health Student Electives
  • Leave of Absence
  • Leave of Absence for Educational Enrichment or Research (a.k.a. Year Out policy)
  • Satisfactory Academic Progress Policy for Financial Aid 
  • Student Records
  • Transfer in Advance Standing 
  • Tuition Payments and Refund of Tuition Payments and Student Fees 
  • Withdrawal and Return of Title IV Funds

Section 4: Student Life

• Office of Student Affairs
• Academic Support
  • Academic Counseling & Enrichment Services
  • Academic Counseling and Support
  • Disability Advocacy and Support Services 
    • Disability Assessment and Accommodation
  • Peer Educator Program
  • Mentoring Communities
  • Places to Study in Roanoke
  • Places to Study on the Health Sciences and Technology (HS&T) campus
• Career Planning and Mentoring
• Scholarships, Honor Societies, Awards
  • Honor Societies
  • Student Awards
• Student Activities and Support Services
  • Student Facilities Usage and Events
  • Student Government (in Canvas)
  • Student Clubs, Organizations, and Interest Groups
  • Student Participation in Standing Committees (in Canvas)
• Student Health and Wellness
  • Student Health 
  • Student Wellness
• Student Travel for Professional Conferences and Meetings (in Canvas)